Practical Guide: How to Use the "Cost Center/Expenses"
The Cost Center/Expenses submenu was developed for you to record and manage all costs related to your unit. This includes fixed expenses such as rent and internet, as well as occasional items like towels, toilet paper, or one-off services such as electricians and plumbers.
1. Creating a New Cost/Expense
To register a new expense, follow the steps below:
1. Click the "Create" button
This is the first step to add a new cost to your unit.
Filling Out the Registration Form
Field: Name
Enter a specific name for the cost. Examples:
Electrician
Gas Cylinder
Post-Renovation Cleaning
Toilet Paper
💡 Tip: Use clear and objective names to make organization easier.
Field: Category
Select a category that represents the type of cost.
Examples of categories:
Maintenance Services
Essential Products
Fixed Expenses
Others
2. Creating a new category:
If the desired category does not exist:
Click the “Category” button
Select “Create Category”
Give the new category a descriptive name
Example:
If you are registering a cost with an electrician, you can create the category called Maintenance Services. Within it, you can group electrician, plumber, painter, and others.
Field: Company
Here you can enter the name of the company or service provider responsible for supplying the item or performing the service.
This field is optional — fill it in if you wish to keep that control.
Field: Description
Describe the cost in more detail. Use this field to better explain the service or product.
Example: “Replacement of the shower resistance in unit 102, carried out by João Electrician.”
Field: Unit
Select the unit to which this cost is linked.
It is essential to select the unit correctly to keep data organized.
3. Payment Information
Field: Total Cost Amount
Enter the total amount of the expense.
Field: Amount for the Owner
If this cost is, in whole or in part, passed on to the owner, fill in this field with the corresponding amount.
Field: Payment Method
Select how the payment will be made:
Bank Transfer
Credit/Debit Card
Cash
Bank Slip (Boleto)
Voucher
Field: Payment Status
Indicate whether the cost has already been paid or is still pending.
This helps control your cash flow and avoid duplicate payments.
4. Recurrence and Due Date Information
Posting Date
Enter the date when the cost was recorded in the system.
Due Date
Enter the due date of the expense.
Expense Recurrence
Indicate how often this expense will repeat:
One-time
Monthly
Quarterly
Yearly
Custom
Attachments
You can add attachments related to the expense, such as:
Invoice
Proof of payment
Quotes
Photos or service documents
This makes later review and auditing easier.
Finalizing the Registration
After filling in all the cost information:
Click the "Add" button to save the expense.
This is the final step to ensure that the information is successfully recorded in the system.
Summary
By properly recording your costs, you ensure more accurate financial control, improve management transparency, and make it easier to report to property owners and administrators.