The cash report is a fundamental document for the financial control of your company. It records all inflows and outflows of funds within a specific period. This includes any movement in cash, card, PIX, transfers, or other forms of payment. The period may be daily, weekly, monthly, or as defined by the manager.

The main purpose of the cash report is to monitor the company’s cash flow. With it, you can:

In hotels and inns, the cash report is essential for daily operations. It allows you to:

The shift closing report is a tool used to end an employee’s shift. It summarizes all financial transactions carried out by that user during a specific period, usually their work shift.

This report considers exclusively:

In daily hospitality operations, receptionists take turns. With the shift closing report:

The Report is a complete, consolidated document, ideal for monthly analysis. It provides a detailed view of all the company’s financial transactions during a given month.

In hospitality, payment does not always occur at the time of booking. Many channels, such as Airbnb, Booking, and Decolar, remit funds only after the guest’s stay. Therefore, the system differentiates between:

The Report accounts for both, providing an accurate and realistic picture of the company’s financial situation.

Although often confused with the cash report, cash flow goes much further. It is a managerial tool that provides a macro view of financial activity, considering all inflows and outflows with greater flexibility and advanced filters.

Imagine that throughout the month, your hotel:

Cash flow allows you to:

The Cost Center allows the control of all expenses. There are two options for global costs, meaning expenses launched at the hotel, inn, or vacation rental management company level.

Simply click on the "Create an expense" button and log the expense globally. In this way, it will not be associated with a specific unit, allowing it to be recorded as a general expense of the entire operation.

The second option, widely used for organizing expenses, is to associate costs with a unit. You can link a room, unit, or third-party property to record expenses.

It is possible to split the expense into two parts: the administrator’s share and the owner’s share. You define how much is attributed to each.

Example: In cases like water bills, condominium fees, or Wi-Fi, it is common for the full amount to be allocated to the owner.

The due date field is critical because it determines when the expense will be reflected in the commission payout reports.

The Companies menu is used by hotels and inns to manage companies that bill directly with the property, such as travel agencies.

These companies can have specific agreements for deferred payment.

When the company makes payment, it can be tracked in the system, being included in the payout report and in the check-out month.

The Groups menu is used to create bulk reservations. You can book several rooms at once for different groups.

The POS Sales menu allows you to control the history of sales made at points of sale (POS), such as bars, restaurants, and receptions.

You can:

It is widely used for financial control and auditing of internal sales points.

The Analytics menu allows you to track, visually and graphically, the statistics of your hotel, inn, or vacation rental management operation.

You can:

The Guests menu centralizes the registration of all guests.

You can:

Lists all reservations by check-out date. Can be exported in Excel or PDF.

Shows reservations canceled within the selected period.

Generates a list of units requiring cleaning, based on check-ins and check-outs in the period.

Allows filtering reservations by specific unit, based on check-out date.

Widely used for forecasting guests, organizing breakfast, and daily logistics.

It informs:

Shows products logged at POS by user, within a set period.

Lists products and services sold, with quantity, value, and sale date.

Groups products sold by category, showing the total sales for each.

Displays amounts received at each point of sale.

Shows fees applied (such as card or booking platform fees) on transactions.

Lists reservations with pending payments, useful for forecasting future cash flow.

Tracks amounts advanced by the company to cover expenses, to be reimbursed later.

Lists discount vouchers or benefits applied during the period.

Shows all refunded amounts, including who processed them, date, and reason.

Allows registering all forms of payment (cards, accounts, terminals, PIX, separate cashiers), facilitating report segmentation.

Lists all expenses based on their due date.

Displays expenses linked to specific units, by due date.

Organizes expenses by category, with total spent in each.

Lists expenses actually paid on a given date.

Allows creating, editing, or deleting categories. Entries linked to deleted categories are marked as “uncategorized.”

Records all stock inflows (purchases or additions) and outflows (sales or consumption).

Lists operations that changed stock levels, such as sales, losses, or exchanges.

Requires setup in the Commissions tab. Can be generated for:

It displays data such as:

Combines reservations by check-out date and expenses by due date, showing totals for inflows and outflows. Works as a simplified commission report.

The commission report is one of the main tools used by vacation rental managers. It calculates, justifies, and transparently explains commission values to be paid to property owners.

Shows occupancy for the selected period, serving as the basis for performance analysis and proportional commission calculation.

Displays the value considered for each reservation, as configured in the Commissions tab within the listing.

The report details, for each reservation:

This level of detail ensures full transparency in calculations.

Expenses shown in the third section include all deductions applied to the owner or administrator. These can include:

All configured in the system to automate financial control.

The report summary highlights key data for the selected period, such as:

With these data, you can better understand unit revenue and analyze:

Details reservation revenue by sales channel during the selected period. This helps you see which channel generates the most revenue.

This tab provides a complete breakdown of each reservation, processed automatically based on settings in the Commissions tab of each listing.

Reports can be generated by:

Distribution:

This process repeats for all reservations, allowing the system to generate:

This tab consolidates all fees processed in the period, making it easier to review.

For example, the total cleaning fees for all reservations might be R$ 1,000.00.

Other fees are also shown, such as:

This tab records all adjustments affecting both administrator and owner.

Each expense includes:

Example: If an R$ 50.00 expense is logged for the owner, that amount is deducted from their total revenue.

This version presents results in a simplified format for owners, focusing mainly on payout values.

While the full report should be used for auditing and validation, the reduced version is easier for owners to read.

The Owner Portal provides owners with remote and transparent access to financial information.

Owners can:

If an owner has multiple units, they can select the property and generate unit-specific reports.

The Calendar tab also lets them view reservations, blocks, and expected payouts for each reservation.

In Hostay, you can create restricted access for maintenance and cleaning staff.

They can:

They cannot access financial data.